administrative assistant

Administrative Assistant (Examination)
Sarawak - Miri

Responsibilities: 

Main Responsibilities

• Provide advice on examination matters in accordance with University policy, procedures and statutes.
• Handling queries from internal and external customers (e.g. students, parents & staffs) regarding examinations matters.
• Handle printing of transcript and certificates, request of reprint and collection of the certificates/transcript.
• Assist the officer in updating results database (exams status, change of results and ratification of results and academic status), key in results and preparation of result sheets.
• Maintain important information in relation to examination preparation, clash exams record, deferred application record, supervisor attendance logbook, exams scripts collection logbook, transcript/academic transcript/certificate collection logbook.
• Prepare critical reports as required by Supervisor, e.g. Students at risk, Terminated students, Supplementary/Deferred, and graduating students.
• Assist the officer in all preparations for examinations.
• Assist in preparation of the invigilation roster and examination material including attendance name list and venue name list.
• Work extended hours including weekends during the examination period, providing advice and support to students, staff and examination supervisors during this critical period.
• Making room bookings for final and clash examinations.
• Administer the distribution of exam papers and materials before and after the examinations.
• Assist in supervision of internal examinations.

Requirements:

Essential

• Minimum STPM/Diploma
• Working knowledge of Microsoft Office (i.e. Word, Excel, Powerpoint etc)
• Demonstrated database management skills and the ability to accurately process high volumes of data
• Able to work independently with minimum supervision within a team environment
• Demonstrated time management  including the ability to meet deadlines and willingness to work extra hours
• Good communication skills and good command of both spoken and written English.

Desirable

• Working experience in a similar capacity or in an education industry.

Submit applications: Interested applicants are invited to send us a covering letter, a detail curriculum vitae including contact details of 2 referees; certified copy of educational certificates and other supporting documents to the Human Resources Manager, Curtin University, Sarawak Campus, CDT 250, 98009 Miri, Sarawak, Malaysia or email us at human.resources@curtin.edu.my

The successful candidate will be offered a highly competitive remuneration package.
Curtin (Malaysia) Sdn Bhd reserves the right to appoint by invitation.