Senior Accounts Officer

Responsibilities: 

Responsible for managing the Accounts Payable section and is ultimately responsible for the efficient and effective management of creditor ledger and payment of all University’s Supplier Invoices and other payment requests.  Monitor research budget / staff account balances and prepare financial reports for various research projects. 

 

Additionally responsible for management of the other debtors accounts of the University and provide accounting services to the subsidiary companies.

 

Financial Duties

• Review and validate all Accounts Payable documents prepared by subordinates for accuracy, completeness and conformance to University’s finance policies and procedures.
• Receive and process all Expenses Claims, ensure that original supporting documents are attached and that the claims are acquitted in accordance to the University’s guidelines / timeline.
• Follow up on employee advance accounts and ensure that the advances are cleared in accordance with the University’s guidelines / timeline.
• Monitor the cash balances in the banks to ensure that there is sufficient fund in the University’s    bank account for operational needs, prepare weekly cash flow analysis incorporating revenue receipts and disbursed expenditures, and recommend placements and withdrawals of FDs and RePos for optimisation of excess funds.
• In charge of withholding tax payment and maintenance of withholding tax accounts.
• Directly responsible for maintenance and monitoring balances in research projects and research incentive accounts so that they are not over-drawn, ensure proper authorised access to the funds, expenses are taken up correctly and promptly, and prepare Expense Statements for research projects at month end for distribution to the Office of Research & Development.
• Directly responsible for non-student Debtors accounts.  Duties include but not limited to, issuing of non-student debtor invoices, posting, and following up on these accounts on monthly   basis via statement of accounts, reminder letters, phone calls etc.
• Assist in month end closing process, review and reconcile inventories, accruals, prepayments and recharge during closing of the books.
• Any other duties that may be deemed appropriate to the role

Management Duties

• Provide day-to-day management of the Accounts Payable team, create and implement changes     to work assignments, method or procedures to meet operational needs, improve accuracy and efficiency of the accounts payable system, motivate and lead the team in development and improvement of work processes. 
• Analyse, resolve and answer financial questions or concerns presented by subordinates, university staff or vendors.  Interpret policy and procedures and advise University’s staff of policies and procedures to ensure smooth operation in the Accounts Payable section.
• Ensure the Accounts Payable team is replying to all queries in a timely manner and all queries are dealt with correctly and efficiently.
• Train and evaluate employees to enhance their performance, development, and work product. Address performance issues and make recommendations for personnel actions.

Requirements:

• Bachelor degree in Accounting from a recognized University.
• A minimum three years of relevant and professional work experience which include at least one year of supervisory experience.
• Detail oriented person with good analytical and problem solving skills.
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.
• Possess good organizational and time management skills to balance and prioritize work.
• Ability to communicate effectively in English both verbally and in writing. 
• Proficient in Excel and Word and possess experience in working with a computerized accounting system.

 

---

Submit applications: Interested applicants are invited to send us a covering letter, a detail curriculum vitae including contact details of 2 referees; certified copy of educational certificates and other supporting documents to the before 20/04/2013

Human Resources Manager,
Curtin University, Sarawak Campus,
CDT 250, 98009 Miri, Sarawak, Malaysia

or email us at human.resources@curtin.edu.my

The successful candidate will be offered a highly competitive remuneration package.
Curtin (Malaysia) Sdn Bhd reserves the right to appoint by invitation.